Head of Procurement – British Council, Pakistan

Applications are invited by British Council, Pakistan for the post of Head of Procurement based in Islamabad.

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with –changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

To lead and manage the local procurement teams for a country cluster (within the South Asia region), to maximize efficiency and ensure compliance with global procurement policies and processes.

The Procurement Operating Model

We are transforming the way we carry out Procurement across the British Council. This transformation is spearheaded by the implementation of a “Centre Led” structure with regional operational centres. Within each region there are country clusters, where multiple countries are serviced by a dedicated team of procurement managers and a cluster lead.

Country Operation

Currently, the team comprises of 4 procurement officers, 3 managers, reporting to the Head of Procurement, managing an annual spend of PKR 2.5 Billion. The job scope will extend to three large offices in Karachi, Lahore, Islamabad.

RESPONSIBILITIES

Procurement Strategy Implementation:

1. Develop business knowledge including understanding the British Council’s strategic direction andensuring this is reflected as appropriate in the Category Strategies so that supplier services are aligned to and support delivery

a. Understand the needs of the cluster and ensures procurement activities address this, partnering where possible with other regions and assist in peer review of other clusters within the region.
b. Develop, monitor and review procurement key performance indicators and service performance indicators, ensuring that corporate procurement policy is implemented in the respective Clusters.

2. To be a source of knowledge and provide advice to colleagues in the general area of contracting with suppliers of goods and services, procurement tools and techniques.

3. Using central spend analysis data and local knowledge, manage and forecast spend on behalf of the cluster delivering tangible financial savings and efficiencies through value-add procurement activities.

a. Review routine compliance reports and discuss non-compliance with regional head and discuss issues on non- compliance with Regional Head of Procurement, Country Director and Regional Financial Controller

b. Review and validate additional vendors where we have a procurement strategy

4. Support the implementation and use of e- procurement technology to increase operational efficiency, delivering the implementation of agreed payment method changes

5. Working with the Regional Head and other Cluster Managers advise which spend categories to tender and perform market analysis ensuring alignment to Category Plans where they exist or are being established

Supplier Management

  • Develop a qualitative and quantitative measurement and feedback system for suppliers and ensure regular reporting to support the supplier management process.
  • Perform quarterly supplier surveys and communicate findings including undertaking periodic reviews of SLAs to ensure that service levels are updated in line with evolving business requirements.
  • Be accountability for SLA performance vis-à-vis Cluster country services
  • Support/lead contract negotiation for major regional contracts and ensure fair and logical evaluation of bids to ensure best value for money
  • Lead contractual and commercial change negotiations through to implementation of contract change.
  • Responsible for managing and forecasting spend with suppliers on behalf of the business, and conduct value for money reviews and implement improvements Line management
  • Manage day to day activities of the team of procurement managers in their cluster of countries. The team may be co-located or remote to this role.
  • Perform line management duties of their team. 

    KEY RELATIONSHIPS

    The post holder will need to develop successful relationships with

  • Procurement managers in countries serviced by the relevant Region and cluster
  • Other Regional Cluster Managers in the Region and globally
  • Corporate Procurement
  • Key suppliers
  • Operational teams who monitor service performance;
  • Service owners who are the primary interface into the business;
  • Strategic Business Unit (SBU) management teams;

Requirements:

  • MBA or equivalent professional qualification
  • 4 – 5 years of relevant experience
  • Certifications like PMP, Six Sigma or CIPS
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